Free Website Project Checklist
Start your website project prepared
Planning a new website or redesigning an existing one can feel overwhelming.
What content do you need? Who controls the domain? Should you prepare a sitemap? What information will your designer need about forms, languages, integrations and other functionality?
Our free Website Project Ready Checklist gives you a clear, practical list of everything to consider before your WordPress project begins.
No email. No account. No catch. Just download the PDF and start planning.
A smoother website project starts here
Website projects often get delayed because essential content, decisions or account access only surface after work has started.
This checklist helps you gather those items early, giving your team and web designer a clearer understanding of the project from day one.
Use it to prepare for:
- A completely new WordPress website
- A redesign of an existing website
- A website migration or rebuild
- A bilingual or multilingual website
- An e-commerce, membership or booking website
- A website with custom forms or third-party integrations
- The final launch and DNS transition
Whether you work with WP Expert, another agency or your own internal team, the checklist is yours to use – completely free.
What’s included in the checklist?
Project foundations
Clarify your business goals, audience, decision-makers, budget, timeline and measures of success.
Branding and website structure
Gather your logo, style guide, brand colours, fonts, design inspiration and proposed sitemap.
Content and media
Prepare your page copy, images, videos, team information, testimonials, products, services and SEO priorities.
Website functionality
Define what the website needs to do, including:
- Bilingual or multilingual content
- Complex or conditional forms
- E-commerce and online payments
- Appointment booking
- Memberships and gated content
- CRM and email-marketing integrations
- Analytics and third-party services
- Different user roles and editing permissions
Redesign and migration requirements
Identify what should remain, what should change and which pages, posts, products, users, redirects or other information must be migrated from the current website.
Launch access
Prepare access to your:
- Domain registrar
- DNS provider
- Website hosting
- SSL, CDN or security services
- Analytics and webmaster tools
- Transactional email service
- Connected platforms and integrations
The checklist also covers final content approval, functional testing, launch contacts and post-launch responsibilities.
Who is this checklist for?
This resource is useful for:
- Business owners planning a new website
- Organizations preparing for a redesign
- Marketing and communications teams
- Nonprofits and associations
- Project managers gathering website requirements
- Freelancers and agencies onboarding clients
- Anyone requesting website estimates or proposals
Download your free checklist
Free PDF · Direct download · No email required
Take a few minutes to review the checklist with your team.
Mark what is ready, identify what is missing and assign responsibility for outstanding items.
A little preparation now can prevent delays, reduce uncertainty and help everyone make better decisions throughout the project.
Need another copy later? Bookmark this page.
Planning a WordPress website?
A checklist gives you a strong starting point. The right WordPress team helps turn those plans into a fast, secure and effective website.
WP Expert designs and develops custom WordPress websites for businesses and organizations across Canada and beyond.
We can help you define the project, refine your sitemap, organize functionality and guide you from planning through launch.
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Client Feedback
Always the best service in the world!! Immediate, speed of light support, great customer service, responsive, human friendly support and quality work my business and my clients can count on. Fantastic team!
Fredric was very efficient and a great communicator. My issue was solved very quickly!
Working with WP Expert has been so easy and seamless. It gives us peace of mind that our website is staying up-to-date, and we know we have someone to turn to when we want to make changes. Very happy to recommend them!
Handled our website for years with no issues.
Fred (WP Expert) was very helpful, courteous and efficient in helping update my website as a widget and some design aspects had become outdated. The supplemental videos were a great help in performing some of the work myself.
Working with WP Expert on the relaunch of my website was an exceptional experience from start to finish. Their level of professionalism, attention to detail, and clear communication made the entire process seamless and stress-free. They truly understood my vision and elevated it beyond what I had imagined—delivering a clean, modern, and highly functional site that reflects my brand perfectly. Every step was handled with care, efficiency, and expertise, and any adjustments I requested were implemented quickly and thoughtfully. I especially appreciated their reliability and commitment to quality. It’s rare to find a team that combines technical skill with such a high level of client care. I highly recommend WP Expert to anyone looking for professional, high-quality web development work. I’m beyond happy with the results and look forward to continuing to work with them in the future.
Frequently Asked Questions
Yes. The PDF is completely free to download and use. There is no payment, email form or account registration.
No. Clicking the download button opens or downloads the PDF directly.
Absolutely. The checklist is designed to help anyone prepare for a website design or redesign project.
The checklist was created by a WordPress agency, but most of the planning, content and launch requirements apply to websites built on other platforms as well.
No. You can contact a web designer while some items are still being prepared. The checklist helps identify what is available, what still needs work and which questions should be discussed before the project begins.
Yes. You do not need to arrive with every detail finalized. WP Expert can help clarify your website structure, technical requirements and project priorities.
